Human Resource Internship Opportunity

Description

Position title: Intern – Human Resources
Position grade: Remunerated Intern
Duty station: Nairobi, Kenya
Duration of Assignment: 3-6 months.

IOMKE/VN/12/2013

• Reporting directly to Sr. HR Assistant

IOM Nairobi is a Regional Mission with Coordinating Functions for the Horn of Africa based in Nairobi, and covers Kenya,Tanzania, Uganda, Ethiopia, Rwanda, Burundi, Eritrea, Djibouti, South Sudan and Somalia.

Responsibilties & Accountabilities

1. General Functions:

• Under the overall supervision of the Human Resources Officer in IOM Kenya, and the direct supervision of the Senior
• Human Resources Assistant, the incumbent will provide support to the Human Resources team. S/he will do so in close consultation with relevant partners and colleagues of the IOM Nairobi Regional office.

    2.  Essential Functions Include:

• Assist in recruitment process for National staff, particularly:
• Collect the CV related to the announced position
• Informing by calling or sending email to short listed applicants on interview dates and timings
• Preparation and sending out to the relevant panel the interview schedule on time.
• Ensuring that all relevant material pertaining the actual interview is prepared and photocopied prior to the interview
• Administering practical skills tests/exams as required
• After clearance by the HR Assistants, ensure that regret letters have been sent to the unsuccessful candidates

   3.  Assisting in filling in the Stationery Requisition form and/or a Purchase Order form to obtain stationery           
       or other office material/equipment from the IOM store (COS department).
   4.  Assist in requesting and preparing training logistics in coordination with the responsible HR Assistant.
   5.  Referring issues, where appropriate, to senior HR staff, administration department etc. for action.
   6.  Prepare and hand out MSP cards to all local staff members covered by MSP in coordination with the
        relevant HR staff.
   7.  Assist in following up from staff on any compulsory documents or any other important information
        needed from staff in the department.
   8.  Assisting in computation of payments for service providers as needed in the department.
   9.  Preparation of general letters/documents for staff under the guidance of the HR Assistants/HR Officer.
  10. Filing of documents in the department under the guidance of the HR Assistants and the HR Officer.
  11. Perform any other related task as may be assigned.

Competencies

Behavioral accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Monitors own work to correct errors

Client Orientation

• Establishes and maintains effective working relationships with clients
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills

Communication

• Actively shares relevant information
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Professionalism

• Masters subject matter related to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Gives credit where credit is due
• Seeks input and feedback from others

Technical

• Maintains confidentiality and discretion in appropriate areas of work.
• Effectively applies knowledge of HR and administration in the execution of duties.

Education & Experience

Desirable Qualifications.

1. Diploma in Human Resources Management from a recognized institution. A degree would be an advantage.
2. Working knowledge of Microsoft office and internet applications.
3. Personal commitment, efficiency and results-driven.
4. Sound administration and organizational skills with strict attention to detail.
5. Ability to work in a highly confidential manner
6. Strong interpersonal skills and ability to work as part of a diverse team.
7. Flexible and able to adapt quickly to new, different environments.

Mode of Application: Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:

Human Resources Department, 
International Organization for Migration (IOM),
P.O. Box 55040 – 00200, Nairobi,
 Kenya 
or 
send via e-mail to: hrnairobi@iom.int.

Closing Date: 23rd April 2013