Transparency International Human Resource Intern

Description

Job Title: Human Resource Intern

Department: Finance and Administration

Reports To: Human Resource & Administration Officer

Work Station: Nairobi 

Job Summary 

Transparency International-Kenya (TI-Kenya) is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of corrupt free world. 

TI Kenya is an autonomous chapter in the Transparency International movement, a global coalition against corruption with which we share the knowledge and exchange ideas for the greater good of Kenya.

Under the direction of the Human Resource & Administration Officer, the Human Resource Intern will assist with the administration of the day-to-day operations of the department including recruitment, employment orientation checklists, benefits, and compensation; prepare and maintain records and reports for employees; communicate with a variety of individuals to answer questions, receive complaints and to provide and exchange information related to policies, procedures, rules and regulations of TI Kenya.

Duties and Responsibilities

1. Provide support to supervisor and staff to develop the skills and capabilities of staff.

This includes:

• Ensuring that accurate job descriptions are in place for all staff
• Identifying training and development opportunities
• Organizing staff training sessions, workshops and activities
• Processing employee requests for outside training while complying with polices and Procedures
• Organizing and overseeing staff orientations

2. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure for hiring staff.

This includes:

• Scheduling and organizing interviews
• Administering aptitude, personality, interest and written tests
• Conducting reference checks on possible candidates
• Informing interviewed candidates of the interview verdict
• Conducting exit interviews

3. Monitor staff performance and attendance activities.

This includes

• Monitoring staff daily attendance and follow up on patterns of absences
• Monitoring scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Informing affected staff of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events.

4. Provide information and assistance to staff on human resource and day to day work related issues.

5. Maintain the HR calendar: Schedule for renewals of HR services such as medical insurance, WIBA, Trainings due, leave days due, procurements due, schedules of interviews etc.

6. Assist in the filing of employee records and general HR related matters. Maintain and update staff records when events occur e.g. marriages, birth of children etc.

7. Spearhead employee safety, welfare, wellness, and health as stipulated in the Occupational Health and Safety Act.

8. Prepare reports such as absences, exits, etc as required from time to time.

Qualifications

• A Bachelors Degree in social sciences with specialization in Human Resources
• Work experience is not necessary

Competencies

• Must maintain confidentiality, use sound judgment and perform independently
• High standards of conduct
• Possess cultural and political awareness and sensitivity
• Flexible
• Excellent communication skills
• Proficiency in the use of MS Office packages

How to Apply:

Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least three professional referees) by email on/before close of business on 15th April 2013 to: hr@tikenya.org

Please indicate ‘HR Intern’ as the subject of your email applications.

Do not attach your testimonials or certificates.

Only shortlisted candidates will be contacted.